Family and Medical Leave and Sick Leave
Family and Medical Leave
- Your serious health condition that prevents you from performing your job duties.
- Your Spouse, registered Same-Sex Domestic Partner, child or parent having a serious health condition that requires you to take time away from your job to provide care for the family member.
- Birth or adoption of your child.
- The serious injury or illness of your Spouse, child, parent or next of kin incurred while on active duty in the Armed Forces.
- A qualifying exigency arising out of the fact that your Spouse, child or parent is on active duty in the Armed Forces.
If you are absent from work three days or more (consecutive days) or have frequent absences due to one or more qualifying reasons listed above, you should contact Sedgwick at 888.436.9530 to apply for FMLA. Leave approval requires physician statements of medical necessity or other documents to support your request. FMLA leave provides job protection should you need to take a leave of absence and/or frequently use your accrued sick leave.
Sick Leave
Sick leave benefits up to the exhaustion of accrual balance provide income replacement for short-term periods of illness or injury, during which you are unable to work, and prior to the time you may become eligible for Long-Term Disability benefits.
The University provides a sick leave accumulation plan for faculty and staff. Sick leave time is accumulated according to the following schedule:
| Employee Type | Number of Hours |
|---|---|
| Faculty and Salaried Professional Staff | 10 hours per month* |
| Hourly Classified and Professional Staff | 4.6 hours per 80 hours worked* |
| * Pro-rated for Academic Year and Part-Time appointments. Sick leave hours may be used for the employee or immediate family member's illness and/or injury. | |
Transfer of Sick Leave
Accumulation of unused sick leave is unlimited and may be transferred among city, county or state agencies within Ohio within 10 years of employment. If you have previous employment with any Ohio public agency (State, County and Municipal) that service time and accrued unused sick leave may be transferred to CSU. The amount of sick leave you may transfer to CSU may be limited by your classification and/or bargaining unit. Your previous employer should address a letter to Cleveland State University’s Department of Human Resources providing the amount of unused sick leave and service from that agency.
Payout of Unused Accumulated Sick Leave
In accordance with ORC 124.39 (A) (1), Faculty and Staff with 10 or more years of service with a State of Ohio agency or any of its political subdivisions, may elect at the time of retirement State of Ohio retirement plan a lump sum cash payout of accumulated sick leave. This payout is based on the employee’s rate of pay at the time of retirement and the lump sum is equal to one-fourth of the value of accumulated sick leave balance, but may not exceed 240 hours. Payment for sick leave on this basis shall be considered to eliminate all sick leave credit accrued by the employee at that time. A lump sum payout of accumulated sick leave may be made only once to any employee.
Alternative Retirement Plan (ARP) participants are deemed as “retired” when they terminate employment with the University and are at a normal retirement age (as of the effective date of when Human Resources receives Sick Leave Payout form, the age is 50).
The Sick Leave Payout Request form should be completed and submitted to Human Resources when notice of retirement is given.
Please return the form to Human Resources Benefits at benefits@csuohio.edu. Upon verification of an employee’s retirement application and eligibility, the request will be processed. This will generally occur with the final paycheck as long as the form is submitted timely.
Sick leave payout earnings are eligible to be deferred to a 403(b) or 457(b), up to the annual IRS limits. In general, it takes 30 days to setup these deferrals. Start by contacting Payroll at payroll@csuohio.edu to find out how much the payout will be for and to verify it will be paid with the final paycheck. Next, contact your provider to setup your deferral.
To setup the 457(b) deferral, contact Ohio Public Employees Deferred Compensation (OPEDC) at 877.644.6457 or log into your account at ohio457.org to arrange a deferral. OPEDC generally—requests 30 days advance notice of the payroll effective date for enrollments and/or salary deferral changes.
To setup a 403(b) deferral, log into Retirement Manager. Refer to Retirement Manager’s Quick Reference Guide to assist you with general security profile setup and navigational guidance.
It is important that you coordinate these deferrals as soon as possible in advance of your final pay.
