Vacation and Paid Holidays
Vacation Leave
Professional Staff and Certain Administrative Faculty
Salaried professional staff and administrative faculty paid semi-monthly accrue 7.34 hours per pay up to a maximum of 176 hours (22 days) per fiscal year (July 1st through June 30th). Hourly professional staff and administrative faculty paid biweekly accrue at a rate of 6.77 hours per pay up to 176 hours (22 days) per fiscal year.
Professional staff and administrative faculty who are regularly scheduled to work less than a 40-hour work week will accrue vacation at a rate proportional to their regularly scheduled hours.
As of the last full earnings period of a fiscal year, the maximum unused vacation hours that may be carried over to a new fiscal year is 240 hours. At no time during the fiscal year may an employee’s accumulated unused vacation leave balance exceed 352 hours (44 days). The maximum payout of unused accrued vacation at separation from employment (including retirement) is 176 hours.
Payouts are based on an employee’s final rate of pay at separation or retirement.
Classified Staff
Classified staff accrue vacation according to their years of service (refer to the chart below). As of the last full earnings period of a fiscal year, the maximum unused vacation hours that may be carried over to a new fiscal year is 240 hours. At no time may the accumulated unused vacation leave balance exceed the total number of an employee’s accrued hours in a three-year period.
The maximum payout of unused vacation accrued at separation (including retirement) is three years’ vacation accrual. Payouts are based on an employee’s final rate of pay at separation or retirement.
Vacation Leave Requests
Faculty and staff accruing vacation are expected to use available accrued vacation throughout the fiscal year. Vacation leave may be requested by an employee to the extent it is earned and provided that the employee’s supervisor or unit head approved the dates for the requested leave in advance.
| Full Years of Service | Vacation Leave Accrual Per 80 hours active pay status |
|---|---|
| 1–7 | 3.1 Hours |
| 8–14 | 4.6 Hours |
| 15–24 | 6.2 Hours |
| 25 or more | 7.7 Hours |
Paid Holidays
The University recognizes the following 11 days as paid holidays.
- New Year’s Day
- Martin Luther King Day
- Presidents Day
- Memorial Day
- Juneteenth
- Independence Day
- Labor Day
- Columbus Day
(No classes are held. Administrative offices are open. Faculty and Staff will observe the holiday on the Friday following Thanksgiving Day) - Veterans Day
- Thanksgiving Day
- Christmas Day
The administration may establish alternative days of observance for the following holidays.
- Martin Luther King Day
- Presidents’ Day
- Columbus Day
Holiday Pay for Part-Time Employees
Part-time employees are entitled to holiday pay for that portion of the day that is regularly scheduled if the University designates that day as a holiday.
